Job Description
Administrative Assistant — Full Time
SMS-USA | 783 East Main St., Bridgewater, NJ 08807
Hours: 8:00 AM – 4:30 PM | Reports to: General Manager
Industry: Robotics and Automation (Storage Solutions Marketplace)
Position Overview:
SMS-USA is seeking a highly organized and detail-oriented Administrative Assistant to support our operations within the fast-paced robotics and automation industry. This role is ideal for someone with strong experience in administrative tasks, QuickBooks, and inventory reconciliation.
Key Responsibilities:
· Manage accounts payable and accounts receivable in QuickBooks (nice to have not 100% needed)
· Perform daily reconciliation of inventory records, ensuring accuracy across systems
· Create and manage purchase orders, invoices, and packing slips
· Support customer and vendor communications (phone/email)
· Maintain organized digital and physical filing systems
· Coordinate incoming and outgoing shipments
· Assist with order tracking and follow-up with vendors
· Generate reports for management as needed
· General office support and administrative tasks
Requirements:
· 2+ years of administrative experience, preferably in a technical or industrial environment
· Proficiency with QuickBooks
· Experience in inventory reconciliation or stock tracking
· Must have experience using Microsoft 365 (including Outlook, Word, Excel, and Teams)
· Strong written and verbal communication skills
· High attention to detail and time management
Preferred Qualifications:
· Familiarity with light manufacturing, warehouse, or automation environments
· Experience using inventory or ERP systems
· Ability to manage multiple priorities with minimal supervision
Compensation & Benefits:
· $24–$27 per hour, based on experience
· Paid time off and holidays
· Opportunities for growth in a small but innovative company
You’ll play a vital role in keeping our operation running smoothly, ensuring financial accuracy and operational reliability as we grow our presence in the automation and storage solutions sector.